December 16, 2013 Oliver Knill
Final exam day. Our exam looks great. Thanks to all the work of the team on the 21a exam, this final will be no problem to administer, even so we have almost 400 students. So we thought. Its a nice day. There still some snow on the streets. At 9:20 I lock my bike near the science center. A guard informs me that the building is closed due to a bomb threat. I go to LISE to stay close and wait.
I send information by emails to the class and twitter. Many students are in Annenberg, others in their dorms. Some have their stuff locked in other buildings. It looks improbable at this time that the exam will take place in the afternoon. The science center is still closed at 1:30 PM, no news until 1:46, when the information reaches me that the exam takes place with changed exam rooms.
The 400 printed exam booklets with 30 pages each are still in my office which of course is off limit. With my laptop being able to connect to my office machine, I prepare and email the exam again to Flashprint at 1:47 PM who can miraculously print on a short notice and deliver to Yenching auditorium and Geological lecture hall. We start at 2:45. The Crimson tweets: "With exam papers stuck in Science Center, Math 21a staff forced to reprint hundreds of exams; students still waiting to begin 2 PM exam." The exam goes well. All but 5 of the 380 students take the exam. Some have to cut it short, because they have to catch flights or an other exam in the evening. After the exam, we all grade it in the reopened sciencece center. We finish at about 11 PM, fed by two Pizza deliveries.
I'm thankful to the department which pushed behind the scenes for going ahead with the exam. Thanks to Flashprint who could print thousands of pages in a flash. Impressive how fast the reorganisation was done in a fluid environment. And how calm and reasonable most students stayed. The newly scheduled "out of sequence exams" went well on Tuesday thanks to the efforts and overnight work of the exam office.
Lessons to be learned
I should have seen earlier that there is a possibility that the exams will remain unaccessible. Since printing such a large job usually takes a couple of hours, I never would have thought this could be done so fast. Flashprint saved us. If the same event would happen again and my office would become inaccessible during an exam day, the first thing to do would be to print the exams again and possibly waste the 600 dollars and 6000 pages of paper. On the other hand, the longest time the science center had been inaccessible was maybe 2-3 hours, and this was a real fire. Bomb scares have occurred before in the 13 years I have been here, but this was usually a matter of an hour or two. Most of the fire drills took less than one hour. I myself was confident even at noon that the science center would still open on time. Now, I know better.
It would be good to have emergency rooms available during final exam period. Examples: the Annenberg dining hall, the Sanders theater, the church, some lecture hall in the new Wasserstein building, reading rooms in libraries or other dining halls like the law school restaurant.
Links
Boston com: List of finals canceled
Gazette
Crimson Gallery
Crimson
[Update, December 17:] Update of 3 AM
[Update, December 17:] Student charged.
[Update, December 18:] C+ in cyber security (Slate)
Der Bombendroher war uebrigens ein Student, der eine Pruefung nicht schreiben
wollte...
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